NO FURTHER APPLICATIONS.
Location: Marbella’s Golden Mile, Spain
Salary: Competitive for the right candidate DOE
Schedule: 9am-5pm, with availability outside of core office hours (24/7 mindset)
Start Date: ASAP
Job Reference: PAM03
Overview
We are seeking a well presented, disciplined and detail-oriented Personal Assistant to join an UHNW family office, based on Marbella’s Golden Mile.
This role is for someone with proven experience in a similar role at UHNW level. The ideal candidate has a deep understanding of private service etiquette, knows how to read a room, and has a “no-task-is-too-small” attitude .
You will act as the central point for day-to-day operations, triple checking that things are going as planned and ensuring The Principals’ lives run seamlessly. You will also oversee a Junior Personal Assistant and act as a bridge between the family and all of their private staff.
Key Responsibilities
- Logistics & Travel Management: Take full ownership of detailed travel itineraries and logistics. While you will have full use of an external luxury concierge service to coordinate travel and other logistics, you will still be required to organise and check everything along the way to guarantee that trips and projects go smoothly.
- Household Staff Supervision: Assist in overseeing an informal, yet fully staffed private residence. You will be responsible for managing staff dynamics, ensuring standards are maintained to the family’s liking, and delivering both positive and constructive feedback. At all times, you will represent the family’s core values – remaining graceful, polite, and ensuring consistency and excellence.
- Leadership & Mentorship: Provide direct supervision, and daily management to the household’s Junior Personal Assistant.
- Dynamic Problem Solving: Manage general day-to-day requests with a highly adaptable mindset. You must be able to take things in your stride, when projects or directions change mid-process, ensuring that all tasks are completed to the highest standard.
- Legal & Contract Management: Act as a liaison to the legal department, reviewing staff contracts, verifying key terms, and negotiating on behalf of The Principal with discretion and authority.
Requirements
- Experience: Proven experience working as a Personal Assistant for UHNW individuals or families. paired with experience in a legal environment.
- Languages: Native or bilingual fluency in both English and Spanish (written and spoken) is essential.
- Driving License: Full, clean, up-to-date driver’s license and own car is required.
- Communication & Presence: Exceptional communication skills, diplomacy and the ability to manage private household staff firmly but respectfully.
- Etiquette & Protocol: A good understanding of private service etiquette.
- Travel: Not very frequent, but candidate must be available and willing to travel when required.
What Is Offered
- Competitive salary DOE
- The opportunity to work within a prestigious, high-profile estate on Marbella’s Golden Mile.
- You won’t just be executing tasks – you will be managing an established, dedicated support team.
How to Apply
Please send a copy of your CV to jobs@squadplacements.com, quoting job reference PAM03 in the subject line.