NO FURTHER APPLICATIONS

Location: Manhattan (full-time, on-site)

Schedule: Monday to Friday, approx. 9:00am–6:00pm, with flexibility as needed

Contract Type: Permanent, full-time

Salary: $190,000–$220,000 USD gross per annum, DOE

Language Requirement: Native-level English; Spanish or French a plus

Position Overview:

An exceptional opportunity has become available for a Chief of Staff to join a discreet and influential UHNW family based in New York City. Acting as the operational nerve center of a tight-knit family office, you will oversee day-to-day functions across multiple households, assist with special projects, manage key staff, and ensure flawless execution of the Principals’ personal, philanthropic, and administrative objectives.

This is a pivotal role requiring strategic thinking, outstanding interpersonal finesse, and genuine loyalty. You’ll serve as the key liaison between the family, their team, and a roster of international advisors — ensuring that every detail is anticipated, systems run efficiently, and communication flows seamlessly.

Key Responsibilities:

• Provide senior-level support to the Principals and act as their first point of contact for all personal and household operations.

• Supervise a core team of 6 professionals, ensuring clarity of duties, high morale, and consistent service standards.

• Coordinate and maintain household budgets, expense reporting, and financial overviews in collaboration with the family’s CFO and external accountants.

• Liaise with legal, real estate, investment, and philanthropic advisors to ensure accurate communication and timely follow-through on action points.

• Handle key family events, travel logistics, and household transitions between residences (NYC, Hamptons, Aspen, and abroad).

• Maintain detailed SOPs, vendor contacts, and project timelines within a private, secure database.

• Lead and document weekly staff meetings, ensuring alignment and clarity across the team.

• Maintain total discretion at all times and serve as the protector of the family’s privacy, preferences, and legacy.

Candidate Profile:

• 7–10 years’ experience in a senior role within a UHNW private household, family office, or boutique executive environment.

• A calm, pragmatic presence who knows how to lead with both authority and warmth.

• Exceptional organisational skills and ability to manage multiple priorities calmly and efficiently.

• Experience managing teams and complex logistics across multiple properties.

• Tech-savvy and confident using private family office systems, budget tracking tools, and secure communication platforms.

• Strong emotional intelligence and ability to navigate high-sensitivity dynamics with tact and maturity.

• Native-level English fluency required; additional languages a plus.

• Based in NYC with existing right to work in the US.

Why This Role?

This is a rare chance to step into a leadership position at the heart of an established and well-run family office. The family values long-term collaboration, professionalism, and discretion, and are seeking someone who sees this role as a meaningful career chapter — not just a job. You’ll work with a loyal and respectful team who understand the unique rhythm of private service and take pride in providing world-class support.

Job Reference: CS171

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