NO FURTHER APPLICATIONS.
Location: Manhattan, New York, USA
Salary: Indicative $140,000 – $175,000 gross per year plus bonus, DOE
Schedule: Full-time, office-based, Monday to Friday with availability required outside of core office hours.
Start Date: No later than June 2026
Job Reference: NYC-EA
Overview
We are seeking an experienced, polished Personal/Executive Assistant to support a UHNW principal based in Manhattan, New York.
The principal’s interests span investments, portfolio companies, family matters and philanthropy. This role covers both their business and personal life, so it calls for a proactive, unflappable assistant who protects the principal’s time and privacy at all times.
You will be the principal’s first point of contact and a trusted gatekeeper. You will manage a demanding schedule, anticipate needs before they come up and keep every engagement running smoothly. The ideal candidate has supported C-suite executives or UHNW principals at the highest level. They are calm under pressure, exceptionally organised and completely discreet, with a “no-task-is-too-small” attitude.
Key Responsibilities
- Calendar Management: Manage a complex, fast-moving calendar across business and personal commitments. Prioritise competing requests, resolve conflicts and protect the principal’s time.
- Travel: Plan and coordinate domestic and international travel, including private aviation, ground transportation and accommodation. Prepare detailed itineraries and check every step so that trips run seamlessly.
- Correspondence: Draft correspondence on the principal’s behalf, prepare briefing notes and meeting materials, and manage confidential documents with care.
- Liaison: Act as the point of contact for advisors, portfolio companies and household staff. Make sure information flows clearly and that every interaction reflects the principal professionally.
- Events: Organise meetings, family events and philanthropic engagements, from the initial planning and vendor coordination through to on-the-day logistics.
- Gatekeeping: Screen calls, emails and meeting requests with sound judgement, deciding what needs the principal’s attention and what can be handled or redirected.
- Personal Support: Handle personal and household-related requests, reservations and errands with discretion, working closely with household staff where needed.
- Administration: Maintain organised filing systems, track expenses and keep accurate records, making sure sensitive information stays secure at all times.
Requirements
- Experience: Minimum 7 years supporting C-suite executives or UHNW principals.
- Skills: Advanced Microsoft Office / Google Workspace skills and excellent organisation.
- Discretion: Proven discretion with highly confidential information.
- Communication: Excellent written and verbal communication skills, with the confidence and diplomacy to deal with senior stakeholders, advisors and household staff.
- Judgement: Strong problem-solving skills and the ability to make sound decisions independently, especially when plans change at short notice.
- Attention to Detail: A meticulous approach to every task, from diary management to travel arrangements.
- Availability: Flexibility to support out of hours when needed.
- Work authorisation: Must be authorised to work in the United States.
What Is Offered
- Indicative salary of $140,000 – $175,000 gross per year plus bonus, DOE
- The opportunity to work directly with a UHNW principal, in a close and trusted role.
- A varied role spanning business, family, philanthropy and personal matters.
- An office-based position in Manhattan with a Monday to Friday schedule.
How to Apply
Please send a copy of your CV to jobs@squadplacements.com, quoting job reference NYC-EA in the subject line.