POSITION FILLED. NO FURTHER APPLICATIONS.
Location: Marbella
Salary: Competitive for the right candidate
Schedule: Full-time, on-site, Monday to Friday, 9am to 5pm
A prestigious and fast-evolving company based in Marbella is looking for a polished and proactive Front Desk & PA Support to be the first point of contact for guests & staff, manage day-to-day operations, and provide light support across its expanding portfolio of ventures as well as to their senior PA. This is a rare opportunity to step into a dynamic environment with long-term growth potential as the business evolves.
Key Responsibilities
- Greet guests and visitors warmly, offering a professional and discreet first impression of the company.
- Oversee general front-desk and reception duties, including managing phone calls, mail/post, packages, and deliveries.
- Monitor and respond to general office emails and correspondence.
- Maintain order, presentation and preparation of shared areas, meeting rooms, and common office supplies.
- Coordinate office calendars and assist in organizing meetings or appointments when needed.
- Provide support across different departments within the office as the group expands its business lines.
- Assist with light digital admin, including basic updates to the company LinkedIn page.
- Ensure smooth day-to-day operations of the office building and flag any issues requiring maintenance or external support.
- Provide support to the Senior PA who takes care of the personal affairs of the owners of the company.
Requirements
- Fluent in English and Spanish (spoken and written) — essential. German is beneficial but not required.
- Strong organizational skills and the ability to multitask in a polished and professional manner.
- Confident working both independently and as part of a wider team.
- Proficiency in tech tools (email, calendars, cloud storage, LinkedIn).
- Valid driving license and own car required.
- Professional presentation, a proactive mindset, and a strong sense of discretion.
- Previous experience in reception, office coordination, hospitality, or administration preferred.
Ideal Candidate
This role would suit someone with a warm, professional attitude and a natural eye for detail and service. A well presented, strong communicator who brings calm and organization to fast-moving environments and is looking to learn and grow.
On Offer
- Competitive salary for the right candidate
- Permanent, full-time contract with long-term growth potential
- A unique opportunity to begin a career in the exclusive world of family offices, with exposure to high-level operations and room to grow as the office expands
- A friendly, international, and fast-paced environment with a collaborative and supportive team culture
Apply here or email your CV to sara@squadplacements.com ⚡️