Location: Gibraltar
Salary: DOE – competitive for the right candidate, paid in GBP
Schedule: Monday to Friday, office hours (Gibraltar-based), plus flexibility for out-of-hours needs (remote only, not in-person)
Start Date: End of September / October
Job Reference: PA-GIB-01
Overview
A wonderful opportunity for an experienced, adaptable Personal Assistant to join a private office in Gibraltar on a 12-month maternity cover contract, working in person alongside an existing co-PA. This is a hands-on, dynamic role supporting a principal and their family across personal administration, international travel, household coordination, and lifestyle projects.
Candidates with a yachting background and/or house manager/butler experience are very welcome to apply, even without formal PA experience, as these backgrounds already cover much of what the role demands.
Key Responsibilities
- Personal & Family Support: Provide day-to-day administrative support to the principal, their spouse, and family; manage personal schedules to keep the principal organised despite an unpredictable calendar; arrange medical appointments, personal bookings, and tasks related to children’s schooling and activities.
- Travel & VIP Logistics: Coordinate seamless international travel, including commercial and private flights, ground transportation, visas, and accommodation; plan detailed itineraries and liaise with VIP services, private aviation, yacht charters, and luxury travel providers.
- Household & Asset Coordination: Support the management of local and international residences to ensure smooth day-to-day operations; liaise with property maintenance teams, contractors, utility providers, and local suppliers; assist with staff coordination and recruitment across household, yacht, and private aviation teams when required.
- Collaboration & Projects: Work as a dynamic duo alongside the existing co-PA, sharing duties fluidly with a “get involved” team attitude; help plan and execute personal events, family celebrations, and special lifestyle projects.
Requirements
- Contract: Gibraltar contract, 12-month maternity cover
- Passport: EU passport holder
- Languages: Fluent English essential; Spanish desirable
- Adaptability: Outstanding multitasking skills with the ability to handle last-minute changes, complex requests, and out-of-hours needs calmly.
- Personality: Warm, diplomatic, proactive, and highly resourceful with minimal direction needed.
- Discretion: Uncompromising commitment to privacy, confidentiality, and high professional standards.
- Background: Yachting background and/or house manager/butler experience welcomed in lieu of direct PA experience.
How to Apply
Please send a copy of your CV to jobs@squadplacements.com, quoting job reference PA-GIB-02 in the subject line.