NO FURTHER APPLICATIONS
Location: Marbella, Spain.
Salary: Highly competitive salary for the right candidate.
Schedule: 9am to 5pm, Monday to Friday, with some availability outside of core office hours due to the nature of the role.
Start Date: ASAP
Overview:
This is an exciting opportunity for a seasoned Personal/Executive Assistant to work closely with a high-profile European UHNW family and their closest team, assisting in managing their personal and property-related affairs while supporting their family office and business operations.
Key Responsibilities:
- Household Staff Coordination: Oversee and manage household staff to ensure smooth daily operations in Marbella (Housekeepers, Nannies, Gardeners, etc.)
- Office Management: Liaise with the family office and team of PAs to support administrative and operational needs.
- Team Collaboration: Work closely with and report directly to Chief of Staff in Marbella as well as with international team to ensure seamless communication and collaboration between all properties, personal lives of the principals, and business.
- Property Management: Liaise with architects and contractors for renovations and repairs, manage projects related to property refurbishment.
- Security Coordination: Work closely with security teams to manage visitor access and ensure the safety of the principals and their properties.
- Travel: Occasional travel to other EU locations to oversee the family’s personal or business matters with possibility to extend to other international locations as required.
- Executive Assistant Duties:
- Handle calendar management, meeting coordination, email correspondence, expense reports, and other day-to-day administrative tasks to ensure seamless operations for the family and their office.
- Coordinate & collaborate with partners, investors, lawyers and external entities involved in the family’s personal and business operations locally and internationally.
Candidate Profile:
- Experience: A minimum of 5 years experience in a similar role, within private households is absolutely essential to apply for this role.
- Driving license: A valid driving license is required.
- Trustworthiness & Loyalty: This role requires the utmost discretion, integrity, and loyalty. Maintaining the principals’ trust is paramount.
- Professionalism: A high level of organizational skills, attention to detail, and ability to multitask in a fast-paced, dynamic environment.
- Team Player: Ability to work independently as well as collaboratively with a wider team across different locations.
- Adaptable & Resourceful: Willingness to step into different roles as needed, assist with new projects, or handle unexpected tasks.
- Emotional intelligence, situational awareness, and the ability to interact effectively and gracefully with others are key.
- Long-term Commitment: The family values employees seeking a long- term career with them, as reflected in the loyalty and tenure of their current staff.
Requirements:
- Fluency in English and Spanish is essential.
- Tech-savvy with strong knowledge of Microsoft Office tools, iOS, etc.
- Must be based in Marbella or the Costa del Sol area.
- Proven experience in a similar role, working with UHNW families or in high-profile environments, with a background in property and/or office management.
- A university degree is a plus but not essential; personality, experience, and practical knowledge are more important.
- Good knowledge of the Marbella area and a trustworthy network of contacts in restaurants, entertainment, etc., is strongly preferred.
Compensation and Benefits:
- Competitive Salary: Highly competitive, aligned with international standards.
- Company car provided, including coverage for petrol and toll expenses.
Job Reference: PA205
This is a fantastic opportunity for an experience PA to take the next step in their career and join an international, dynamic team in the lovely Costa del Sol. If you fit the description, we’d love to hear from you! Email us at hello@squadplacements.com quoting the job reference in the subject line⚡️